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IAM can prevent the spread of compromised login credentials, avoid unauthorized entry to the organization’s network, and provide protection against ransomware, hacking, phishing, and other kinds of cyber attacks. By controlling user access, companies can eliminate instances of data breaches, identity theft, and illegal access to confidential information. This is perhaps the most important benefit organizations can get from IAM.
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Here’s a look at a few of the primary benefits and why identity and access management is important. Benefits of Identity and Access Management This authentication process combines something the user knows (like a password) with something the user has (like a security token or OTP) or something that’s part of the user’s body (like biometrics). Whenever extra steps are required for authentication, it’s either a two-factor authentication (2FA) or multi-factor authentication (MFA). They would then be given access to all systems without the need to log separately into each system. With SSO, users only need to verify themselves one time. Some IAM systems implement Single Sign-On (SSO). If one HR officer is in charge of training, it makes little sense if that officer is given access to payroll and salary files. Under this approach, there are predefined job roles with specific sets of access privileges. Many IAM systems use role-based access control (RBAC). In this aspect, IAM helps companies meet stringent and complex regulations that govern data management. If there’s no IAM, anyone (like outsiders) could access confidential company files, leading to a possible data breach.
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IAM functions usually fall under IT departments or sections that handle cybersecurity and data management. With the entry of new users or the changing of roles of existing users, the list of access privileges must be up-to-date all the time.
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Meaning, only the right persons should have access to computers, hardware, software apps, any IT resources, or perform specific tasks. IAM systems are designed to perform three key tasks: identify, authenticate, and authorize. Furthermore, employees can be further segmented based on their roles. “Users” could be employees, partners, suppliers, contractors, or customers. “Access” refers to actions permitted to be done by a user (like view, create, or change a file). “Access” and “user” are two vital IAM concepts. Identity and access management (IAM) is a collective term that covers products, processes, and policies used to manage user identities and regulate user access within an organization.
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Learn about identity and access management (IAM), how IAM works, and why organizations should have IAM in Data Protection 101, our series on the fundamentals of information security.